Access and Equity Approval

Affirmative Action Policy

The University of Illinois will not engage in discrimination or harassment against any person because of race, color, sex, religion, national origin, ancestry, age, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. This nondiscrimination policy applies to admissions, employment, access to and treatment in the University programs and activities.

After receiving authorization from the dean, and before advertising an opening for a full-time faculty position, the department must submit a Position Authorization and a Position Notice form through Hire Touch, the University's online applicant tracking system.

Unit heads are urged to consult with Karen Sholeen, Assistant Dean for advice about composing the position announcement. The Associate Dean assigned to the search must approve the position announcement before the PNA is approved.  When the advertisement has been approved, the department submits the Position Authorization and Position Notice for Academic Search form (PNA) through Hire Touch.    Once OAE approves the PNA, the unit

  • Posts the announcement on the department website
  • Advertises the position in the profession’s standard periodicals or job-information bulletins and, if applicable, the web sites of those organizations as well
  • Alerts organizations with access to traditionally underrepresented groups
  • PLEASE NOTE: University guidelines no longer require the department to advertise the position in the print media; however, US Department of Labor regulations require that a department sponsoring a newly-hired faculty member for Permanent Residency (green card) must submit a print ad for the position.

Please retain a copy of all job postings (on UIC HR website, in professional journals, etc.) as these need to be uploaded into Hire Touch before the candidate listing can be approved by OAE.  More detailed instructions about using the new Hire Touch System can be found here.

When a department or program is involved in a joint search, the home department should coordinate the search process (Position Notice, placement of ads) in order to avoid duplication of efforts and advertisements. Departments should keep the Associate Dean informed about the progress of the search throughout the process.  

Please note that ALL applicants for a position must apply through Hire Touch. Additionally, reference letters should only be requested via Hire Touch. Files should not be stored or shared outside of Hire Touch.