Offer Letters

Offer letters normally are generated by the departments, but must be approved by the Dean’s Office and signed by the dean. Templates for sample letters are available here and must be used.  These templates contain required information for all offer letters.

If the appointment is in two or more departments, the letter should make clear that teaching and service responsibilities will be be split among these departments,  and that the amount of service expected will be proportionate to the percentage appointment.

At the time of hiring, the executive officers of each unit, in consultation with the faculty member, should agree in writing to specific expectations regarding teaching and service commitments as well as promotion and tenure standards and procedures for each unit. These expectations should be formalized in a Memo of Understanding (MOU). Copies of the MOU should be on file in both units and in the College and should form part of annual merit reviews, third-year reviews, and tenure and promotion reviews.