Executive Officer Calendar AY 18/19


August 1:                            Review and Written Feedback: Faculty Annual Performance

August:                                First Pre-Proof for Spring schedule

August 1                             Final NTT Faculty Notification of (Non-) Reappointment 

Early August:                     Cancelation of under-enrolled classes

August 23:                         Faculty Affairs – Campus New Faculty Orientation

August 30:                         LAS New Faculty Orientation 


September 6:                   Notification of P&T cases for AY 18/19 and mid-probationary reviews. Send
                                               departmental P&T procedures and departmental bylaws to Beth Allen

 September 6:                  FYI: P&T preparer workshop for staff

September 6:                   LASURI Reception

September 6:                    New heads, chairs, deans Campus orientation

September 13:                 Dean’s First Year & Transfer Student Welcome Even

September 14:                 Quorum Committee members to College

September 17:                 LAS beginning of the semester faculty reception

September 17:                 Faculty begin RNUA process

September 21:                 Sabbatical Applications

September 22:                 UIC Open House for prospective students

September 27:                 Draft of P&T cases (tenure code T-6 or lower, Research & Clinical)

Late September:              Sabbatical Reports (AY 17/18, Spring 18) to Karen Sholeen


October 1:                          LAS Science Chair Investiture of Professor Huan-Xiang Zhou

October 4:                          Draft of all remaining P&T (promotion to Full) cases to Beth Allen

October 8:                          RNUAs due to Executive Officers

October 10:                       Director of Undergraduate Studies Meeting

October 12:                       LAS Distinguished Professor event: Alexander Furman

Mid-October:                    Summer 2019 Budget Proposals

October 22:                       LAS Faculty Meeting

October 29:                       RNUA Executive Officer review deadline

October 30:                       Campus Faculty Award Celebration

October 30:                       Dean’s Office Hour

Late October:                   Ethics Training

Late October:                   FYI that the campus and college faculty awards are due as early as January!!


November:                         First pre-proof for Summer semester schedule

November 2:                     Final deadline for all P&T cases to Beth Allen

Mid-November:               Spring offer letters to TA, RA, GA


December:                        First pre-proof for Fall semester schedule

December 4:                    P&T: Clinical and Research cases presented to Exec. Comm

December 12:                 P&T presentations to Executive Committee (all TT)

December 13:                 P&T presentations to Executive Committee (all TT)

December 15:                 Fall Commencements: Graduate and Undergraduate

December 20:                 Cancelation of under-enrolled classes (deadline somewhat fluid due to holidays)


January:                              First pre-proof for Fall semester schedule

January (tentative):        Soft Money Budget Proposals for FY20

January 25:                       Nominations for LAS Standing Committees

January 25:                       College Deadline for Campus Faculty Awards (Excellence in Teaching, University Scholar, 
                                               UIC Distinguished Professor)


February:                           Elections for LAS Standing Committees

February 7:                       Submit lecturer promotion cases to Beth Allen

February 8:                       Master Teacher Award

Mid-February:                 Sabbatical Reports for previous Fall semester

February 22:                    Mid-Career Award


March 7:                             LAS Faculty Meeting

March 13:                          Director of Undergraduate Studies Meeting

March 14:                          LAS Scholarship Luncheon

March 15:                          Commencement Marshals to Edward Drogos

March 15:                          Draft of Mid-Probationary Reviews due to LAS

March 19:                           Executive Committee considers lecturer promotion cases, be available

March 20:                          Dean’s Office Hour

End of March:                   Preventing Discrimination and Sexual Violence Training (Title IX)


April 1:                                 Summer 1 offer letters to TAs

Beginning of April:          Abused and Neglected Child Reporting Act (ANCRA) Training

April 5:                                 LAS Distinguished Professor Award, LAS Faculty Service Award

April 6:                                 IGNITE: Day for Admitted Students

April 8:                                 LAS Distinguished Professor event: Marya Schechtman

Mid-April:                           Decisions on low-enrolled summer 1 courses

April 12:                              Final Draft of Mid-Probationary reviews to Beth Allen


May 1:                                  Summer 2 offer letters to TAs

May 1:                                  Faculty Deadline for Digital Measures Annual Report

May 12:                               Commencement

May 15:                                Initial list of expected P&T cases

Mid-May:                             Decisions on low-enrolled summer 2 courses

May 31:                                 Deadline for Executive Officers to complete Digital Measures AnnualReport


June 1:                                  NTT Faculty Notification of (Non-) Reappointment; “maybe” letters


July 1:                                     Multi-year Offer Letters

July 1:                                     Fall offer letters TA, GA, RA



Programmatic Review and Approval Timeline 2018-2019